Construction Office Administrator

Haines & Kibblehouse, Inc.
May 26, 2023
Philadelphia, PA
Job Type



Haines & Kibblehouse, Inc. is seeking a highly motivated Construction Office Administrator for a project on MLK Drive! Develop skills required of construction office administrator to support the project manager and team in the administration of the construction project office to include but not be limited to development of charts, graphs, cost effectiveness. Maintain construction reports for rental agreements, reports, time reports, cost report, quantity and purchasing reports, material, and supply orders. The office administrator's focus will be the result that is, the generation of reports necessary to assist the project manager and team in running an efficient project office, and all input to generate such reports on the computer.

Why work for Haines &Kibblehouse, Inc.?

  • Competitive salary commensurate with experience
  • 100% Company-paid Health Benefits
  • 401(k) Savings and Investment Plan
  • Tuition reimbursement programs available to qualifying employees for approved programs
  • Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more


Essential Duties and Responsibilities

  • Performs all work according to OSHA and H&K Safety policies
  • Works directly with the project manager and project supervisor providing reports, inputting/review, and compliance of the following duties:
    • Invoices for Truck Rental
    • Certificate of Compliance for materials received
    • Tracking estimates in ECMS
    • Update Estimate Tracking, managing submittals in PPCC
  • Manages assigned project with independence, ability to prioritize multiple projects and disseminate information
  • Responsible for documentation and data entry for all office correspondence
  • Assist with administrative duties
  • Assist the Human Resource Department with new hire paperwork such as form I-9 and E-Verify
  • O ther duties as assigned


Required Skills, Education, and Experience

  • One-year certificate from a college or technical school or three months of related experience and/or training
    • Equivalent combinations of experience and/or training may be considered
  • Strong verbal and written communication skills
  • Detail oriented
  • Intermediate Microsoft Office skills (Word, Outlook, Excel)
  • Ability to fit test & utilize appropriate PPE as needed
  • Ability to meet physical requirements (movement, lifting, as relevant to job)

Preferred Skills, Education, and Experience

  • Six months of related experience and/or training
  • Knowledge of or basic skills in Lotus 1-2-3, ARC Serve, HCSS, and Rexon
  • OSHA or other relevant safety certifications
  • Notary Public
  • Experience in heavy civil construction, road construction, or other heavy industry

Physical Demands

  • Regularly required to sit
  • Frequently required to stand, walk, reach with hands and arms
  • Occasionally required to use hands to finger, handle, feel, and stoop, kneel, crouch, or crawl
  • Regularly required to talk or hear
  • Occasionally lift and/or move up to 25 pounds
  • Close vision abilities required

Work Environment

  • Noise level is usually moderate
  • Hours regularly exceed 40 per week
  • Frequently work under time constraints

Established in 1968 as the H&K Group, Inc.'s first heavy civil construction division, Haines & Kibblehouse, Inc. (H&K, Inc.) remains our flagship contractor. Strategically located at The Navy Yard in Philadelphia, PA to better serve the heavy civil construction, infrastructure and demolition needs of the city and the surrounding NJ and DE metropolitan areas, H&K, Inc . is dedicated to remaining an industry leader in our business sector.

Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction and supervisory support that they need to develop and grow within our company. We acknowledge that H&K's strength and success is directly related to our employees and the talents, dedication and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference.

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.

Pre-employment drug testing (EOE)

100% Company-Paid Health Benefits !


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